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External Course Pre-Approval

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External Course Pre-ApprovalĚý(ECPA)ĚýWebĚýFormĚýĚý

Undergraduate students who have a minimum cumulative GPA of 2.50 and who wish to take courses for credit outside the University, as part of a study abroad program, during summer school at another university, during a vacation break, or while taking a leave of absence from AUP, must secureĚýwrittenĚýpermission from the RegistrarĚýprior to taking the intended courses.ĚýOtherwise, these credits may not be approved for transfer back to AUP.Ěý

To secure written permission, students must use theĚýĚýto apply for approval for the classes to transfer back to AUP.ĚýĚý

Note: this form is ONLY for post-matriculation external coursesĚý(courses taken after a student starts their studies at AUP).ĚýStudents who earned credit at other institutions before attending the UniversityĚýmustĚýsubmit these to the AUP Admissions office before the end of their first semester at AUP. For moreĚýinformation, pleaseĚývisit theĚýAdmissions credit transfer webpageĚýor contact the AUP Admissions Office.ĚýĚýĚý

Rules About Credit Transfer
  • Only students with a GPA of 2.5 or greater may take external courses for transfer.Ěý

  • No more than 64 transfer credits (pre-Ěýand post-matriculation combined) can be usedĚýtowards a degree.Ěý

  • 50% of all upper-level coursework (3000 and 4000 level courses) in the major must be completed at AUPĚý

  • No more than 8 transfer credits can be used to complete a minorĚý

  • No more than 18 transfer credits are allowed post-matriculation unless completed in anĚýAUP approved exchange programĚý

  • A student’s final 16 credits prior to graduation must be completed at AUP.Ěý

  • No credit will be accepted for transfer for grades below “C”Ěýor for courses taken credit/no creditĚý(also known as Pass/Fail)Ěý

  • Official, final transcripts from the external institution must be received by AUP's Registrar Office within one semester after course completion to finalize the transfer of credits.Ěý

Additional rules apply. If you have questions about potential transfer credits, please contact the Academic Advising Center atĚýadvisingataup.eduĚýwith your query.Ěý

How To Use The Webform

1 –ĚýIf you are planning to study abroadĚýin the fall or spring semester or are taking any external courses with the intention of earning credit for them at AUP, update your degree requirement worksheetĚýto see ifĚýyou are eligible to take courses outside AUP and how external courses will fit into your academic plans at AUP.

2 –ĚýResearch outside institution(s) and put together a list of courses and descriptions.Ěý

3 – ScheduleĚýan appointment with yourĚýfacultyĚýadvisorĚýtoĚýreview your updated degree worksheet and potential external courses.

4 –ĚýIf your faculty advisor agrees with your external course plan, open the webĚýform and fill it outĚýthe following sections with your faculty advisor:Ěý

  • Student InformationĚý
  • External Institution InformationĚý
  • External Course InformationĚý

5 – Then click “Send” at the bottom of the page.Ěý

±ő˛Ń±Ę°ż¸é°Ő´ˇ±·°ŐĚý±·°ż°Ő·ˇ:ĚýYou must fill out a webĚýform forĚýeachĚýarea of credit application. This means you and your faculty advisor may need to submit more than one web form.Ěý

AREAS OF CREDIT APPLICATION:Ěý

  • Major RequirementsĚýĚý
  • Minor RequirementsĚýĚý
  • GLACC-CCI (Integrative Inquiry) RequirementsĚýĚý
  • GLACC- CCM and CCS (Math and Science) RequirementsĚýĚý
  • Only Open ElectivesĚýĚý

Note: you can also include Open ElectivesĚýon a Major, Minor, or GLACC web form submissionĚý– just write “None” in theĚýfieldĚý“Indicate which Major OR Minor OR GLACC requirement the course fulfills at AUP”Ěýfor that external course.Ěý

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6 – The student checks their email to see if they received a confirmation email for the webĚýform submission(s) titled “Petition for External Course Pre-Approval Submitted.” If the student does not receive this message,ĚýthenĚýthe form was notĚýsubmitted,Ěýand they will need to submit it again.

7 – The faculty advisor checks their email for a message titled “Need Advisor Pre-Approval of External Course.”ĚýIf the faculty advisor does not receive this message, the form was not submittedĚýcorrectly,Ěýand they will need to submit it again.Ěý

8 – The faculty memberĚýmust open and edit the form to approve or deny the request.ĚýĚý

9 – If the faculty member approves the request, the form is thenĚýsent to the Registrar’s Office, the relevant Department Chair or GLACC Chair,Ěýand AcademicĚýAffairs for approval.Ěý

10 – If the request is approved by all reviewers, the student and faculty advisor will receive an emailĚýsaying,Ěý“External Courses Have Been Pre-Approved for [Student Name].”Ěý

11 – If the request is denied by any of the reviewers, the student and faculty member will receive an email saying the request has been denied.Ěý

12 – After the student completes the external coursework, they must submit an official transcript to the Registrar’s Office one of two ways:Ěý

  • Request the external institution send an officialĚýtranscript electronically toĚýregistrarofficeataup.eduĚý
  • Request the external institution sendĚýan official transcriptĚýby mail to the following address: The American University of Paris | Registrar's Office | 5, boulevard de La Tour-MaubourgĚý| ParisĚý75007ĚýFranceĚý

13 – When the transcript is received by the Registrar’s Office it will be processed and the credits transferred to the student’s AUP academic record.ĚýOfficial, final transcripts from the external institution must be received by AUP's Registrar Office within one semester after course completion.Ěý